Microsoft Teams – Audio & Video Meetings
Microsoft Teams – Audio & Video Meetings
Whilst remote, I’d recommend utilising these features for all internal department meetings. For quick one on one Conversations I’d also recommend downloading the Microsoft Teams Mobile App available through all App Stores (iTunes, Google Play etc). Once logged into on your phone, you will be able to receive direct voice and video calls through teams. Your mobile will ring once a call is initiated. This is also a very convenient way to meet especially when away from a PC.
Meet Now - Internal One on one voice and video calls:
- With Microsoft Teams Open, click on Calls (1) above.
- Type in the user you whish to meet with under ‘Make a call’
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Next to the user – select either the phone or video icon depending if you require audio only or both audio and video.
Meet Now – Department Group
- Click on ‘Team’ in the left hand pane
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Select the team you would like to meet with
- Click on ‘Meet Now ’
- Add a subject to you meeting (optional)
- Click ‘Meet Now’ to start the meeting.
- Alternatively you can select ‘Schedule a Meeting’ if you wish to schedule the meeting for a later time (see below how to Schedule a Meeting)
- When the attendees join the meeting they will be admitted into the lobby. This gives you time to wait for all to join the meeting. You can view who is in the lobby waiting for the meeting.
- As the meeting organiser, you will need to admit all attendees into the meeting.
- You can either admit them one by one as they join – see above
- Or you can click on View Lobby and admit from there.
- If you don’t admit users to the meeting they will remain in the lobby and will b unable to participate in the meeting.
Schedule a meeting - Internal and External One on One & Group voice and video calls:
- With Outlook open – click on the Calendar icon
- Click on ‘New Team Meeting’
- A new meeting window will open – see below:
- Add the required users (note these can be both internal and external users)
- Click send to send out the meeting invite.
- The recipients will be able to join the meeting by clicking on the ‘Join Microsoft Teams Meeting’ in the meeting request.